Using Organizer as a replacement for the Reservation activity

An example of the Organizer activity

Overview:

This guide will show you how to use the Organizer activity to replace the Reservation activity, which is not available in current Learning Mall Core AY25/26.

What to know:

The Organizer can fully replace the Reservation activity by allowing students to book time slots or sessions directly within your module area. It supports both individual and group bookings, waiting list, attendance tracking, and exporting of booking data. Teachers can use it to manage tutorials, lab sessions, or workshop reservations efficiently.

In your module, turn editing on -->Add an activity or resource --> Select Organizer.

Enter a name and brief description for the activity (e.g., “Workshop Reservations”).

1. Choose Booking mode: individual or group.
2. Set Max bookings per user (usually 1 for reservations)
3. Waiting list feature can be enabled by ticking the 'waiting queues'.
4. Leave grading optional and other settings as default.
5. Scroll down to the bottom-->'Save and display'.

1. After saving the configuration page, you will be directed to the page of adding slots.
2. Define date, time, duration, location, and capacity for each slot. These details can all be edited later for individual slot as needed.

1. Once new slots are added, click the pencil icon to edit the detail for each individual slot.
2. Redefine the date, time, duration, location, and capacity as needed.

As the student's view, the booked slots will be displayed. Students can export the ICS file as the calendar reminder.

Scenario: Teachers need to sign up for one of several workshops.
Setup: Create an Organizer activity named “Workshop Booking.” Add multiple slots (e.g.,
Wed/Fri 14:00–15:00), set Max bookings = 30, and enable reminders.
Outcome: Teachers choose their preferred slot, receive confirmation emails, and administrators can view and export attendance data easily.