Using Organizer Instead of Schedular

An example of different views showing slots and registered students

Overview:

The Organizer activity allows you to create appointment time slots in LM Core and let students choose a suitable time. If you previously used Scheduler for office hours, tutorials, presentations or project meetings, you can use Organizer for the main appointment-booking workflow.

Organizer can be used for both individual and group appointments.

Turn editing on in your course and select: Add an activity or resource → Organizer

Give the Organizer a clear name, for example:

• Tutorial Booking
• Project Meeting Appointments
• Office Hours

You can also add a short description to explain what students are booking.

Under Availability, set when students can start and stop making bookings.

Then check:

• Bookings per user – for a simple one-appointment setup, set the minimum and maximum to 1.
• Group appointments – use No group appointments for individual bookings. Choose a group option only if students need to book as groups.

Save the settings when you are ready.

Tip: Maximum bookings and maximum participants are different.
Maximum bookings controls how many appointments a student can book. Maximum participants controls how many people can join one time slot.

After creating the Organizer, add the time slots that students can choose from. Set the key information for your appointments, such as:

• date and time
• teacher
• duration
• maximum number of participants
• location, etc.

For a one-to-one meeting, set the maximum number of participants to 1. You can create several slots for a date range rather than creating every appointment separately.

Before releasing the Organizer, check the Student view. Students will see the available appointment slots and can register for an available time. Check that:

• the correct slots are available
• the dates and times are correct
• the location is clear
• the booking period is open at the right time

Open the Organizer and stay in the Appointments view. In the Slot overview, you can:

• see booked students under Participants;
• edit individual slots using the icons under Action;
• select one or more slots and use the Selected slots menu to manage them.

To check which students have or have not made a booking, select Registration Status from the view dropdown.